Error-prone applicant tracking systems kill 75 percent of job seekers' chances of landing an interview as soon as they submit their resumes, despite how qualified they may be. Job seekers' only hope for rising through these systems is to understand exactly how these systems work and how best to optimize their resumes for them. Here are five insider tips from John Pereless;
Applicant tracking systems are the bane of legions of job seekers. These systems, which employers use to manage job openings across their enterprises and screen incoming resumes from job seekers, kill 75 percent of candidates' chances of landing an interview as soon as they submit their resumes, according to job search services provider Pereless Software.
The problem with applicant tracking systems, as many job seekers know, is that they are flawed. Very flawed. If a job seeker's resume isn't formatted the right way and doesn't contain the right keywords and phrases, the applicant tracking system will misread it and rank it as a bad match with the job opening, regardless of the candidate's qualifications.
What Recruiters See When They Look at Your Resume in an Applicant Tracking System
When a recruiter clicks on the name of a candidate whom the applicant tracking system has ranked as a good match for a job, the recruiter doesn't see the resume the candidate submitted. The recruiter sees the information the applicant tracking system pulled from the candidate's resume into a database, as the picture below shows.
5 Tips for Optimizing Your Resume for an Applicant Tracking System
Job seekers can increase their resumes' chances of getting through an applicant tracking system by heeding the following do's and don'ts:
1. Never send your resume as a PDF: Because applicant tracking systems lack a standard way to structure PDF documents, they're easily misread, says Ciampi.
2. Don't include tables or graphics: Applicant tracking systems can't read graphics, and they misread tables. Instead of reading tables left to right, as a person would, applicant tracking systems read them up and down, says Ciampi.
3. Feel free to submit a longer resume: The length of your resume doesn't matter to an applicant tracking system, says Ciampi. It will scan your resume regardless of whether it's two pages or four. Submitting a longer (say three or four page) resume that allows you to pack in more relevant experience and keywords and phrases could increase your chances of ranking higher in the system.
4. Call your work experience, "Work Experience": Sometimes job seekers refer to their work experience on their resume as their "Professional Experience" or "Career Achievements" (or some other variation on that theme). "People get very creative on their resume because they think it will help them stand out, but in fact it hurts them," says Ciampi. "Often the computer will completely skip over your work experience because you didn't label it as such."
5. Don't start your work experience with dates: To ensure applicant tracking systems read and import your work experience properly, always start it with your employer's name, followed by your title, followed by the dates you held that title. (Each can run on its own line). Applicant tracking systems look for company names first, says Ciampi. Never start your work experience with the dates you held certain positions.
Comments by John Pereless