Projects have been around a lot longer than software and somehow things still got done. That may cause you to speculate about the need of investing in some kind of software for Celoxis tools for project management purposes. The fact is the right software will provide some benefits that relying on older methods will never produce. Here are some examples to keep in mind.
Establishing and Maintaining a Clear Line of Communication
Have you ever worked with others on a project and assumed everyone knew what action items they needed to complete before the next meeting? No matter what was agreed upon in the last meeting, someone will forget to jot down a note and an important item goes unresolved. The result is that other aspects of the project have to wait until that one item is finally addressed.
If you are using project management software, it’s easy for everyone to track their action items and know what needs to be completed before the next meeting. It doesn’t matter if one or more of the team members have less than perfect skills with note taking. Everyone can access the centralized information database, see what’s on the agenda, and who is taking care of what.
Tracking the Status of Action Items
Another perk of using the software is that team members can access the software and note when they complete each action item. As the project manager, this allows you to see who is steadily checking off items and when those tasks were finished. This is important, since the number and type of tasks completed before the next meeting will determine what new set of action items will be delegated to team members when everyone comes together again.
Minimize the Meeting Time Spent on Recaps
A lot of meeting time can be taken up with recapping what has and has not been done so far. If you are using software that everyone is able to access, it’s possible to limit time spent on recaps and go directly to any tasks that are still pending. An additional perk is that everyone on the team can see the progress as it takes place. Seeing the progress in real time is a strong motivator that encourages team members to keep working toward the ultimate goal.
Flexible Collaboration Among Team Members
It’s not unusual for the current set of action items to have some overlap with the tasks assigned to each team member. There may be times when two or more members of the team feel they can join forces and help each other with those assigned tasks. When you are using a versatile project management software package, it’s easier to coordinate those efforts and ensure nothing is overlooked.
Adjusting the Project Schedule is Easier
Even with the best planning, unforseen circumstances can arise. When you are using PM software effectively, making any necessary adjustments to due dates, task assignments, or other changes will be much easier. Best of all, every team member can view the adjustments with ease and be up to date on what has remained the same, what’s different, and how the changes impact their deadlines.
The bottom line is that project management software makes a significant difference. Talk with a professional today and arrange for a demonstration. All it will take is using the software for one project to see how it improves efficiency, saves resources, and keeps your team motivated.